Sin City Mini Club

Board Meeting Minutes: May 6, 2010

6:30pm, Conny & Ladd Pagan’s Clubhouse

Board Members:

Present: Mark Finn, Julie Preneta, Ross Dillon (arrived late Pedro Ross & Andrew Ross)

Quorum present? Yes

Others Present

Tom Vee, Paula & Ed Moss, Conny & Ladd Pagan, Tom Miller, Larry Simpson, Steve Gardner, Lisa Surber & Mike Morine: SCMC Members

Meeting called to order at 6:31pm by SCMC President, Mark Finn

Proceedings:

• Presented the election results.
• Eligible members for the election 54. 31 votes tallied. Results as follows:

Julie      31                        Mike     14

Mark     29                         Lisa      14

Pedro    28                        Paula      9

Ross      21                        Andrew  9

• Discussed the by-laws and how to handle the tie for the fifth Board Member.
• In the end, Mike Morine elected to withdraw:  Lisa to fill the fifth Board slot.
• Selection of Officers – discussion occurred regarding who is eligible to be an officer of The Club. Possible item for future discussion – officers must be a member of the club.
  • First nominee – Mark Finn for President. Declined. Mark wanted to step aside and possibly fulfill a different role: Membership/swag control/marketing.
  • Second nominee – Julie Preneta for President. Voted and approved.
  • Third nominee – Pedro Torres for Treasurer. Asked for assistance from Paula Moss. Voted and approved.
  • Fourth nominee – Ross Dillon for Vice-President. Voted and approved.
  • Fifth nominee – Conny Pagan for Secretary. Voted and approved.
• General discussion of project management principles and possibly applying them to the future management of AMVIV. Established Mike Morine as the AMVIV Coordinator and agreed to work together to develop this idea.
• General discussion of webmaster duties for The Club.
  • A new webmaster would need to work with DB to bring up the new AMVIV website, possible new shopping cart interface as well as a possible new checkout vehicle (Paypal is bringing some issues with it which need to be explored).
  • Agreed to further discuss Club and AMVIV website issues and shopping carts with DB so we can make more informed decisions.
  • Financial Reports were discussed. Reports were distributed.
    • Although final reports have not yet been completed, an initial review of all club income and expenses for the fiscal year indicate that AMVIV 7 showed a profit of $4,252.22, and the CLUB showed a profit of $1,893.29. A review of the corrected reports will be done at the next board meeting.
    • Further discussion regarding changing Club status to a non-profit entity and the possibility of creating a separate AMVIV business entity.
    • Agreed to schedule a meeting with John Durkin to discuss Club options to update Club status and the possible impacts to AMVIV.
• General discussion regarding another consultation with DB about The Club Website: specifically ~ adding the by-laws to the site, adding a page with Club members and their cars or a list of names, a welcome page for new members, updating our website shopping page to include all merchandise available from The Club.
• Discussed the possibility of adding The Club as a vendor to Minis in the Mountains – as a means of selling additional SCMC merchandise, Mark agreed to pursue this issue.
• Discussed ordering new Club T-Shirts – inventory is low, and we cannot fill new member orders. Also discussed the possibility of ordering polo shirts and bandanas. Mark agreed to go back to the vendor and get additional information regarding orders and whether or not we can customize T-shirt colors within an order.
• Discussed the AMVIV survey. The plan is to release the survey in a test mode to the AMVIV organizers and allow three days for completion. Allowing a day to incorporate suggestions from review, the survey would be re-released to the AMVIV mailing list and the forums/WRR/Facebook for two weeks. The intent is to have survey results available for the pre-AMVIV meeting.
• Discussion of a member concern regarding the gradual slide of the focus of The Club to being almost completely AMVIV-focused. Club focuses a great deal of time and energy on planning and executing AMVIV, yet we put very little emphasis on Club-centric activities. Ross agreed to solicit involvement from the membership to establish a sub-committee specifically to generate ideas and leaders for additional Club activities.

Future Business:

• First AMVIV Pre-Meeting scheduled for Thursday, May 27th 18:30 at Conny & Ladd Pagan’s Club House, 4803 Mojave Road.
• Next Board of Directors’ Meeting scheduled for Thursday, June 10th 18:30 at Conny & Ladd Pagan’s Club House, 4803 Mojave Road.

Meeting adjourned at 9:01pm.

Minutes submitted by SCMC Secretary/President-elect, Julie Preneta

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